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Aficio 2020d
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Ricoh Aficio 2020d [130/130] Operating instructions general settings guide

Operating Instructions General Settings Guide

GB GB B259-6500

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General settings guide 1
Operating instructions 1
Operating instructions general settings guide 1
Caution 2
Important 2
Introduction 2
Laser safety 2
Power source 2
Manuals for this machine 3
Manuals for desktopbinder lite 4
Manuals for scanrouter v2 lite 4
Other manuals 4
Can be used with this type cannot be used with this type 5
Copies minute feeding from optional paper tray unit 5
Machine types 5
This machine comes in three models which vary by copy speed and available op tions 5
Copier facsimile printer and scanner functions 6
Paperless fax transmission 6
Transmission 6
What you can do with this machine 6
Administrating the machine security functions 7
Fax transmission and reception through the internet 7
Security functions 7
Using the scanner in a network environment 7
Monitoring the machine using a computer 8
Changing modes 9 multi access 1 9
Combined function operations 9
Control panel 5 9
Copyrights and trademarks 9
Energy star program 9
Getting started 9
Guide to components 1 options 3 9
How to read this manual 9
Manuals for this machine i machine types iii what you can do with this machine iv 9
Settings you can change with user tools 8 9
Table of contents 9
User code for machine with copier function only 9 9
User tools menu system settings 3 accessing user tools system settings 6 9
User tools system settings 9
Address book 3 10
E mail destination 4 10
Entering text 10
Entering text 5 10
Fax destination 5 10
If your machine does not operate as you want 3 x x x x clearing misfeeds 5 changing the paper size 8 10
Other functions 10
Other functions 3 10
Registering destinations to a group 3 10
Troubleshooting 10
User code mfp 5 10
Copy paper 09 11
Index 113 11
Main unit 01 options 05 11
Operating environment and notes 9 11
Security 11
Security 7 11
Specifications 11
Copyrights and trademarks 13
The proper names of the windows operating systems are as follows 13
Trademarks 13
Information about installed software 14
Netbsd 14
Sablotron 16
Jpeg library 17
How to read this manual 19
Names of major options 19
Symbols 19
Energy star program 20
Duplex priority type 3 only to conserve paper the duplex function 1 sided 2 sided can be selected preferentially when you turn on the operation switch or the main power switch press the clear modes key or the machine resets itself automatically to change duplex priority mode see copy reference 21
In accordance with the energy star program we recommend use of recycled paper which is environmentally friendly please contact your sales representa tive for recommended paper 21
Recycled paper 21
Specifications 21
Getting started 23
Guide to components 23
Bypass tray 24
Control panel 24
Front cover 24
Lower right cover 24
Lower right cover type 2 or 3 on ly 24
Main power indicator 24
Main power switch 24
On indicator 24
Operation switch 24
Paper tray 24
Paper tray unit optional 24
Right cover 24
External options 25
Options 25
Internal options 26
Control panel 27
Display 29
Reading the display and using keys 29
Common key operations 30
Getting started 30
Key list 30
The following keys are common to all screens 30
Changing modes 31
Combined function operations 31
You cannot switch modes in any of the following situations when scanning a fax message for transmission during immediate transmission when accessing user tools during on hook dialing for fax transmission while scanning an original the copying screen is displayed as default when the power is turned on you can change this default setting see p 8 function priority 31
Multi access 33
B means that these functions can be used together means that you can interrupt the current job with function keys to proceed to a subsequent job 1 means that another job will automatically start after the current job is fin ished means that you must manually start another job after the current job is fin ished i e these functions cannot be used together 34
During parallel reception any subsequent job is suspended until reception is com 34
Function compatibility 34
Pleted 34
The chart shows function compatibility when print priority is set to interleave see p 8 print priority 34
You can scan a document once the preceding job documents are all scanned 34
For details about interface settings and file transfer see network guide for details about parallel interface see printer reference 2 35
General features see p 8 general features 35
Tray paper settings see p 0 tray paper settings 35
User tools menu system settings 35
User tools system settings 35
File transfer 36
For details about network settings see network guide for details about parallel interface see printer reference 2 36
Interface settings 36
See network guide 36
Timer settings see p 2 timer settings 36
User tools system settings 36
Key operator tools see p 4 key operator tools 37
User tools menu system settings 37
Accessing user tools system settings 38
Changing default settings 38
Quitting user tools 39
Copy count display 40
Function priority 40
General features 40
Panel tone 40
Print priority 40
Settings you can change with user tools 40
Display contrast 41
Key repeat 41
Measurement unit 41
Output copier copier 41
Output facsimile facsimile 41
Output printer printer 41
Output tray settings 41
Tray paper settings 42
Tray paper size tray 1 4 42
Paper tray priority copier copier 43
Paper tray priority facsimile facsimile 43
Paper tray priority printer printer 43
Paper type bypass tray 43
Paper type tray 1 4 43
Auto off timer 44
Energy saver timer 44
System auto reset timer 44
Timer settings 44
Copier auto reset timer 45
Facsimile auto reset timer facsimile 45
Scanner auto reset timer scanner 45
Set date 45
Set time 45
Key counter management 46
Key operator code 46
Key operator tools 46
User code management 46
Display print counter 47
Extended security 47
Counter per user code 48
Address book management 49
Address book program change delete group 49
Program change user code for machine with copier function only 49
Address book print list 50
Aof always on 50
Registering a new user code 51
User code for machine with copier function only 51
Changing a user code 52
Deleting a user code 52
Displaying the counter for each user code 53
Clearing the counter 54
Printing the counter for each user code 54
Address book 55
Items to register 55
To manage registered items 55
Registering destination information 56
Registering sender information 56
Registering the destination name 56
When using the fax function 56
When using the scanner function 56
Registering a new user code 57
User code mfp 57
Changing a user code 58
Searching to select a registered user code by name 59
Searching to select a registered user code by registration number 59
Searching to select a registered user code from destination list 59
Searching to select a registered user code by e mail address 60
Searching to select a registered user code by fax number 60
Searching to select a registered user code by user code 60
Deleting a user code 61
Searching to select a registered user code by name 62
Searching to select a registered user code by registration number 62
Searching to select a registered user code by user code 62
Searching to select a registered user code from destination list 62
Searching to select a registered user code by e mail address 63
Searching to select a registered user code by fax number 63
Displaying the counter for each user code 64
Printing the counter for each user code 65
To print the counter for all user codes 65
To print the counter for each user code 65
Clearing the counter 66
To clear the counter for all use codes 66
To clear the counter for each user code 66
Fax destination 67
Fax number 67
International tx mode 67
Label insertion 67
Registering a fax destination 67
To set the international tx mode 68
Changing a registered fax destination 69
Searching to select a registered fax destination by name 69
To set label insertion 69
To use the tone function 69
Searching to select a registered fax destination by registration number 70
Searching to select a registered fax destination from destination list 70
Searching to select a registered fax destination by e mail address 71
Searching to select a registered fax destination by fax number 71
Searching to select a registered fax destination by user code 71
Deleting a registered fax destination 72
Searching to select a registered fax destination by name 72
Searching to select a registered fax destination by registration number 73
Searching to select a registered fax destination by user code 73
Searching to select a registered fax destination from destination list 73
Searching to select a registered fax destination by e mail address 74
Searching to select a registered fax destination by fax number 74
E mail destination 76
Registering an e mail destination 76
Registering a sender s password 77
Using the e mail address as the sender 77
Changing a registered e mail destination 78
Searching to select a registered e mail destination by name 78
Searching to select a registered e mail destination by registration number 79
Searching to select a registered e mail destination by user code 79
Searching to select a registered e mail destination from destination list 79
Searching to select a registered e mail destination by e mail address 80
Searching to select a registered e mail destination by fax number 80
Deleting a registered e mail destination 81
Searching to select a registered e mail destination by registration number 82
Searching to select a registered e mail destination from destination list 82
Searching to select a registered e mail destination by e mail address 83
Searching to select a registered e mail destination by fax number 83
Searching to select a registered e mail destination by user code 83
Registering a new group 85
Registering destinations to a group 85
Registering a destination to a group 86
Deleting a destination from a group 87
Searching to select a destination registered in a group by name 87
Searching to select a destination registered in a group by fax number 88
Searching to select a destination registered in a group by registration number 88
Searching to select a destination registered in a group by user code 88
Searching to select a destination registered in a group from destination list 88
Searching to select a destination registered in a group by e mail address 89
Displaying the destinations registered in groups 90
Searching to select a registered group by name 90
Searching to select a registered group from destination list 90
Changing a group name 91
Searching to select a registered group by name 91
Searching to select a registered group by registration number 91
Searching to select a registered group by registration number 92
Searching to select a registered group from destination list 92
Deleting a group 93
Searching to select a registered group by name 93
Searching to select a registered group from destination list 93
Searching to select a registered group by registration number 94
For further troubleshooting refer to the other manuals for this machine see p i manuals for this machine 95
If your machine does not operate as you want 95
The following chart gives explanations of common problems and messages if other messages appear follow the instructions displayed 95
Troubleshooting 95
Troubleshooting 96
Clearing misfeeds 97
X x x x clearing misfeeds 97
Changing the paper size 100
Changing the paper size of the paper tray 100
When using 11 17 size paper 100
Changing the paper size in the optional paper tray unit 102
Changing the language 105
Displaying the total counter 105
Other functions 105
Available characters 107
Clear stop key 107
Entering text 107
How to enter text 107
Number keys 107
Quick dial 01 17 to quick dial 09 25 a to z 107
Shift key quick dial 13 29 107
Space key quick dial 14 30 107
Wwww or vvvv 107
Deleting characters 108
Entering letters 108
Entering numbers 108
Entering symbols 108
Authenticating administrator 109
Extended security 109
Extended security function 109
Primary security functions 109
Protecting against unauthorized access via phone line 109
Protecting image data remaining in memory 109
Security 109
Setting 109
Setting extended security 109
For administrator 111
For user 111
Operating environment 111
Operating environment and notes 111
Configuration 113
Copy paper size 113
Copy process 113
Development 113
Exposure glass 113
Fusing 113
Main unit 113
Maximum original size 113
Original reference position 113
Original scanning 113
Originals 113
Photosensitivity type 113
Resolution 113
Specifications 113
Warm up time 113
Continuous copying count 114
Copy paper weight 114
Copying speed type 1 114
Copying speed type 2 or 3 114
First copy time 114
Non reproduction area 114
Reproduction ratio 114
Copy paper capacity 115
Dimensions w d h up to exposure glass 115
Noise emission 115
Power consumption 115
Weight 115
Duplex unit type 3 only 116
Auto document feeder adf 117
Dimensions w d h 117
Exposure glass cover 117
Maximum power consumption 117
Number of originals to be set 117
Options 117
Original size 117
Original weight 117
Weight 117
Auto document feeder capable of scanning both sides of a sheet ardf 118
Dimensions w d h 118
Internal tray 2 1 bin tray 118
Maximum power consumption 118
Number of bins 118
Number of originals to be set 118
Original size 118
Original weight 118
Paper capacity 118
Paper size 118
Paper weight 118
Weight 118
Dimension w d h 119
Dimensions w d h 119
Maximum power consumption 119
Paper capacity 119
Paper size 119
Paper tray unit 1 tray type 119
Paper weight 119
Weight 119
Dimensions w d h 120
Maximum power consumption 120
Paper capacity 120
Paper size 120
Paper tray unit 2 tray type 120
Paper weight 120
Weight 120
Copy paper 121
Recommended paper sizes and types 121
The following limitations apply to each tray 121
If you use damp or curled paper a misfeed might occur in such a case try turning over the paper stack in the paper tray if there is no improvement change to copy paper with less curl 122
Important 122
When using the bypass tray we recommend you set the copy paper direction to l if you load paper of the same size and in the same direction in two or more trays the machine automatically shifts to another tray when the tray in use runs out of paper this function is called auto tray switching this saves in terrupting a copy run to replenish paper even when making a large number of copies you can cancel this setting 122
Unusable paper 123
Paper storage 124
Operating instructions general settings guide 130

Ricoh Aficio 2020d [130/130] Operating instructions general settings guide

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