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bizhub 131f
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Konica Minolta bizhub 131f [8/194] Main functions of message board

1-2 Getting Started

Main functions of Message Board

Sending / Receiving faxes and e-mails

Using “Message Board”, you not only can send a document from a PC applica-

tion to a remote fax machine or e-mail location, but also read documents that

have been routed to your PC. This process allows you to save time and reduce

the paper consumption in your ofﬁce.

See “PC fax transmission and reception” on page 2-2 for more information.

Содержание

Contents 3
Chapter 7
Chapter 1 getting started 7
Getting started 7
2 getting started 8
Main functions of message board 8
Sending receiving faxes and e mails 8
Network scanning 9
4 getting started 10
Bulletin board 10
Document posted 10
Circulation 11
6 getting started 12
Request processing 12
Network printing 13
8 getting started 14
Message board coverpage editor 14
Message board document download manager 14
Message board infomonitor 14
Sample 14
Message board tiffmaker 15
10 getting started 16
Installing message board on your pc 16
Logging in out of message board 17
Logging into message board 17
12 getting started 18
14 getting started 20
Reviewing the document list 20
15 getting started 21
Getting started 21
16 getting started 22
17 getting started 23
Getting started 23
18 getting started 24
Getting started 25
Shutdown operation 25
Chapter 27
Chapter 2 using message board 27
Using message board 27
2 using message board 28
Pc fax transmission and reception 28
Sending documents in the machine memory 28
Sending a document from a pc application 29
Using message board 29
4 using message board 30
Entering the destinations directly 31
How to enter the destinations 31
Using message board 31
6 using message board 32
Entering the destinations using the address book 32
7 using message board 33
Using message board 33
8 using message board 34
Searching for a destination 34
Using message board 35
10 using message board 36
Reviewing or canceling destinations 36
Setting transmission functions 37
Using message board 37
12 using message board 38
Forwarding received documents 39
Sending documents again 39
Using message board 39
14 using message board 40
Canceling your transmissions 40
Reading your received documents 40
Network scanning 41
Operation flow 41
Scanning documents from the machine 41
16 using message board 42
Using message board 43
18 using message board 44
Download the scanned image from the scan box 44
Download the scanned image using the twain driver 45
20 using message board 46
K l m n o p 46
21 using message board 47
Using message board 47
Bulletin board 48
Bulletin board circulation request processing 48
Posting a file from your browser 48
23 using message board 49
Using message board 49
24 using message board 50
Posting a file from a pc application 50
Viewing the posted files 51
26 using message board 52
Circulating a file from your browser 52
Circulation 52
27 using message board 53
Using message board 53
28 using message board 54
Circulating a file from a pc application 54
30 using message board 56
Confirming the circulating status 56
Using message board 57
32 using message board 58
Creating a processing request from the browser 58
Request processing 58
33 using message board 59
Using message board 59
34 using message board 60
Processing request from a pc application 60
Viewing documents that have been selected for processing 61
Viewing or confirming the processing status 61
36 using message board 62
Redirect the processing request to another user 62
38 using message board 64
Network printing 64
Printing a document from a pc application 64
Printing documents from the machine memory 64
Storing temporary storage files 65
Using temporary storage 65
40 using message board 66
How to attach temporary storage files 66
42 using message board 68
Chapter 69
Chapter 3 using the admin tools 69
Using the admin tools 69
2 using the admin tools 70
Administrator registration 70
Registering an administrator 70
4 using the admin tools 72
Login as the administrator 73
Logout of message board 73
6 using the admin tools 74
Opening the admin tools tab 74
Admin tools menu 75
Page 3 25 75
Page 3 29 75
Page 3 35 75
Page 3 9 75
Using the admin tools 75
8 using the admin tools 76
Page 3 52 76
User registration 77
10 using the admin tools 78
Click a number you want to register 78
The user set up dialogue will appear 78
11 using the admin tools 79
Using the admin tools 79
12 using the admin tools 80
Changing user information 80
Deleting user information 80
Exporting importing user information 81
14 using the admin tools 82
Address book 82
Registering a new destination 82
Using the admin tools 83
16 using the admin tools 84
Registering to the personal address book 84
Changing the destination s information 85
Deleting a destination 85
Exporting importing destination information 85
18 using the admin tools 86
Importing user registration 86
Registering groups 87
20 using the admin tools 88
Registering a new group into the shared group 88
Deleting a group 89
Editing a group 89
Using the admin tools 89
22 using the admin tools 90
Click forward setting the forward setting dialogue box will appear 90
Click the admin tools tab 90
Create settings in the forward setting dialogue 90
Forward settings 90
Item description 90
Login to message board 90
Regarding the forward setting of the document received to the public inbox see received fax forwarding on page 3 42 90
This sets the forward setting of fax documents and e mail documents received into the personal inbox 90
23 using the admin tools 91
Using the admin tools 91
24 using the admin tools 92
Click temporary storage on the admin tools tab 92
Item description 92
Login to message board 92
Temporary storage list 92
The temporary storage list will appear 92
You can view and delete the temporary storage document 92
Common job settings 93
Scheduled communication 93
26 using the admin tools 94
Click close 94
Item description 94
The scheduled communication list will be closed 94
Print job 95
Using the admin tools 95
28 using the admin tools 96
Device settings 97
Management information 97
Registering device information 97
30 using the admin tools 98
Enter the device name installation location and system options 98
Item description 98
Then click save the settings are registered and the device settings dialogue will be closed 98
Fax history 99
Using the admin tools 99
32 using the admin tools 100
Click close 100
Item description 100
Receiving when the maximum number of faxes sent or received has been recorded each time a new transmission reception history is added the oldest record will be deleted 100
The fax history displays a maximum of 100 transmissions sending and 100
The fax history list can only be displayed it cannot be edited 100
The fax history list will be closed 100
Mail history 101
Using the admin tools 101
34 using the admin tools 102
Click close 102
Item description 102
Sending and receiving when the maximum number of e mails sent or received has been recorded each time a new transmission reception his tory is added the oldest record will be deleted 102
The e mail history displays a maximum total of 100 transmissions 102
The mail history list can only be displayed it cannot be edited 102
The mail history list will be closed 102
Initial settings 103
36 using the admin tools 104
Adjust the settings and select save to register them 104
Click scan settings on the admin tools tab 104
If the administrator is registered you should login as an administrator to access this setting 104
Item description 104
Login to message board 104
Scan settings 104
The scan settings dialogue will appear 104
You can set the retention period for scanned documents 104
Personal outbox setting 105
Using the admin tools 105
38 using the admin tools 106
Adjust the settings and select save to register them 106
Item description 106
Personal inbox setting 107
Using the admin tools 107
40 using the admin tools 108
File name 108
Register or edit a file name 108
42 using the admin tools 110
Creating or editing distribution rules 110
Received fax forwarding 110
Using the admin tools 111
44 using the admin tools 112
Item description 112
45 using the admin tools 113
Using the admin tools 113
46 using the admin tools 114
Forced printing of received documents 114
Public inbox 115
Using the admin tools 115
48 using the admin tools 116
Adjust the setting and select save to register them 116
Bulletin board 116
Click bulletin board on the admin tools tab 116
If the administrator is registered you should login as an administrator to access this setting 116
Item description 116
Login to message board 116
The bulletin board settings dialogue will appear 116
You can set the default bulletin board settings 116
Circulated box 117
Using the admin tools 117
50 using the admin tools 118
Click process settings on the admin tools tab 118
If the administrator is registered you should login as an administrator to access this setting 118
Item description 118
Login to message board 118
Process settings 118
The processing request settings dialogue will appear 118
You can set the default processing request settings 118
52 using the admin tools 120
Configuring the network settings 120
Network configuration 120
Tcp ip settings 121
Using the admin tools 121
54 using the admin tools 122
Item description 122
56 using the admin tools 124
Click smtp pop on the admin tools tab 124
If the administrator is registered you should login as an administrator to access this setting 124
Item description 124
Login to message board 124
Smtp pop server settings 124
The smtp pop settings dialogue will appear 124
This sets the e mail sending receiving environment 124
57 using the admin tools 125
Item description 125
Using the admin tools 125
58 using the admin tools 126
Item description 126
When you are finished click save to save the settings 126
E mail settings 127
60 using the admin tools 128
Item description 128
61 using the admin tools 129
Item description 129
Using the admin tools 129
62 using the admin tools 130
Item description 130
63 using the admin tools 131
Item description 131
Using the admin tools 131
64 using the admin tools 132
Ldap settings 132
Registering or editing ldap server setting 132
65 using the admin tools 133
Using the admin tools 133
66 using the admin tools 134
Deleting an ldap server 134
Parameter settings 135
68 using the admin tools 136
Creating or editing folder shortcuts 136
Folder shortcuts 136
Using the admin tools 137
70 using the admin tools 138
Deleting a folder shortcut 138
Ftp shortcut setting 139
72 using the admin tools 140
Deleting an ftp shortcut 140
Archive settings 141
Creating or editing an archive setting 141
74 using the admin tools 142
Item description 142
Select the archive process you want to activate or edit 142
75 using the admin tools 143
Using the admin tools 143
76 using the admin tools 144
Archive activation 144
Snmp settings 145
Using the admin tools 145
78 using the admin tools 146
When you are finished click save to save the settings 146
Chapter 147
Chapter 4 using the infomonitor 147
Using the infomonitor 147
2 using the infomonitor 148
Environment settings 148
What is the infomonitor 148
Using the infomonitor 149
4 using the infomonitor 150
User settings 150
Message board settings 151
Using the infomonitor 151
6 using the infomonitor 152
Click notification set up 152
Click ok 152
Double click the message board infomonitor icon 152
If you have selected notification of all jobs skip to step 5 152
If you have selected notification of selected jobs select the jobs to be noti fied by checking the corresponding box 152
Message board infomonitor is running 152
Notification set up 152
Of selected jobs 152
On the task tray while 152
Select the notification type from notification of all jobs or notification 152
The job descriptions are listed below the job descriptions are listed below 152
This will determine what events infomonitor will notify you of 152
Check a new document 153
Disabling the pop up notification 153
Using the infomonitor 153
Chapter 155
Chapter 5 using the document download manager 155
Using the document download manager 155
2 using the document download manager 156
What is the document download manager 156
Environment settings 157
4 using the document download manager 158
User settings 158
Message board settings 159
6 using the document download manager 160
Download setting 160
File format 160
Save in 160
8 using the document download manager 162
Creating new download tasks 162
Using the download manager 162
Using the document download manager 163
10 using the document download manager 164
Deleting a task 164
Editing a task 164
Download the files 165
Chapter 167
Chapter 6 using the coverpage editor 167
Using the coverpage editor 167
2 using the coverpage editor 168
What is the coverpage editor 168
Creating a new cover page 169
4 using the coverpage editor 170
Editing the coverpage 171
Inserting data from the message board memory 171
6 using the coverpage editor 172
Inserting text drawings and pictures 172
How to send a cover page 173
8 using the coverpage editor 174
Chapter 175
Chapter 7 using thetiffmaker 175
Using thetiffmaker 175
2 using the tiffmaker 176
Creating a tiff file 176
What is the tiffmaker 176
Chapter 177
Chapter 8 troubleshooting 177
Troubleshooting 177
2 trouble shooting 178
Troubleshooting the browser 178
3 trouble shooting 179
Trouble shooting 179
4 trouble shooting 180
5 trouble shooting 181
Trouble shooting 181
6 trouble shooting 182
7 trouble shooting 183
Printing problems 183
Trouble shooting 183
8 trouble shooting 184
9 trouble shooting 185
Trouble shooting 185
Trouble with infomonitor 185
10 trouble shooting 186
Trouble with document download manager 186
11 trouble shooting 187
Cannot open the resident web page 187
Trouble shooting 187
Appendix and index 189
Chapter 189
Chapter ai appendix and index 189
Ai 2 appendix and index 190
System requirements 190
Appendix and index 191
Internet fax 191
Pc fax 191
Specifications 191
Ai 4 appendix and index 192
Network printer 192
Network scanner 192
Appendix and index 193
Ai 6 appendix and index 194

Konica Minolta bizhub 131f [8/194] Main functions of message board

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