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Xerox WorkCentre 3550 [84/226] Smart key addresses
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Smart Key Addresses
Xerox WorkCentre 3550
User Guide
84
Smart Key Addresses
Customizing the Smart Key addresses enables you to quickly access and select commonly used e-mail
address text, for example .com or @yourdomainname.com. Up to six Smart Key addresses can be
entered using the E-mail Setup options in CentreWare Internet Services.
To customize the E-mail Smart Key addresses:
1. Open the web browser from your workstation.
2. In the URL field, enter http:// followed
by the IP Address of the machine. For
example: if the IP Address is
192.168.100.100, enter the following
into the URL field:
http://192.168.100.100
3. Press Enter to view the Welcome
page. The CentreWare Internet Services options for your machine are displayed.
Note: To find the IP Address of your machine, print a configuration report. For instructions, refer to
Information Pages on page 134.
4. Select the Properties tab and enter the login details. The default User Name is admin and the
default password is 1111.
5. Select E-mail and then E-mail Setup.
6. Up to six Smart Key addresses can be
configured. Default text is provided
for each key.
Enter the text required for each key
and select Save Changes.
Each of the addresses configured will be
available through the .com key on the
machine.
Using Smart Key Addresses
The Smart Key addresses are selected by pressing the .com key on
the control panel.
When entering the e-mail address, press the .com key repeatedly
until the address text required is displayed and press OK.
Содержание
- Getting started 3
- Table of contents 3
- Centreware internet services 4
- E mail 4
- General care and troubleshooting 4
- Machine status and setups 4
- Paper and media 4
- Usb port 4
- Indexindex 5
- Safety 5
- Specifications 5
- Getting started 7
- Before you use your machine take some time to familiarize yourself with the various features and options 8
- Bypass tray document glass 8
- Control panel bypass tray extension 8
- Document feeder cover paper level indicator 8
- Document feeder input tray handle 8
- Document feeder output tray print cartridge 8
- Document feeder width guides front door 8
- Front view 8
- Machine overview 8
- Output tray bypass tray paper width guides 8
- Tray 1 scanner lock switch 8
- Tray 2 optional 8
- Usb memory port document glass cover 8
- Xerox workcentre 3550 user guide 8 8
- Component xerox workcentre 3550 9
- Machine components 9
- Rear view 9
- Component xerox workcentre 3550 10
- Ac power cord 11
- On off 11
- Powering on the machine 11
- Control panel overview 12
- Using the keypad 13
- At the appropriate place while entering the telephone number a dash appears on the display at the corresponding location 14
- Inserting a pause 14
- Key assigned numbers letters or characters 14
- Keypad characters 14
- To insert a pause press 14
- With some telephone systems you must dial an access code 9 for example and listen for a second dial tone in such cases you must insert a pause in the telephone number you can insert a pause while you are setting up speed dial numbers 14
- Control panel overview 15
- Copy menu fax menu e mail menu scan menu machine status menu 15
- Job status menu 15
- Menu overview 15
- Note for some services the machine must be in the ready state or additional selections may be required before the menu options can be accessed 15
- The control panel provides access to various menus to setup the machine or use the machine s functions these menus can be accessed by pressing the appropriate service button e g copy fax or e mail and the menu button the menu options available are as follows 15
- Xerox workcentre 3550 user guide 15 15
- After you have setup your machine and connected it to your computer you must install the printer and scanner software the software is supplied on the cd delivered with your machine or can be downloaded from www xerox com the following software is provided 16
- Cd contents 16
- Supplied software 16
- Loading paper 17
- Document feeder 18
- Document glass 18
- Loading documents 18
- Media output locations 19
- Using the output tray 19
- Using the rear door 19
- Information pages 20
- Machine information 20
- Machine status 20
- Toner level 20
- Copy defaults 21
- E mail defaults 21
- Report description 21
- The copy options including reduce enlarge lighten darken background suppression original type layout collation and number of copies can be set to those most frequently used a passcode is required to access and change the default settings when you copy a document the default settings are used unless they have been changed for the current job once the current job is complete or after 20 seconds the settings return to the default settings 21
- The e mail options including file format original type output color and resolution can be set to those most frequently used a passcode is required to access and change the default settings when you e mail a document the default settings are used unless they have been changed for the current job once the current job is complete or after 20 seconds the settings return to the default settings 21
- Fax setup 22
- Network settings 22
- Scan defaults 22
- System setup 22
- Cleaning tasks 23
- Customer replaceable unit 23
- General care and consumables 23
- Documentation 24
- Further assistance 24
- Xerox support center 24
- Copy procedure 26
- Document feeder 26
- Load the documents 26
- Document glass 27
- Select the features 27
- Check the job status 28
- Enter the quantity 28
- Start the job 28
- Stop the job 28
- Copy options 29
- Feature description options 29
- Note if you press stop while setting the copy options all of the options you have set for the current copy job will be canceled and return to their default status after the machine completes the copy job in progress 29
- Your machine provides the following options to customize your copy jobs use the menu button to access the options for information about changing the default copy settings refer to copy defaults on page 136 29
- Feature description options 30
- Id card copy 31
- Up or 4 up copying 31
- Using the layout options 31
- Book copy 32
- Booklet creation 33
- Poster copy 33
- Clone copy 34
- Media output locations 35
- Using the output tray 35
- Using the rear door 35
- Document feeder 38
- Fax procedure 38
- Load the documents 38
- Document glass 39
- Select the features 39
- Enter the fax number 40
- Start the job 40
- Check the job status 41
- Fax confirmation 41
- Stop the job 41
- Fax options 42
- Feature description options 42
- Note if you press stop while setting the fax options all of the options you have set for the current fax job will be canceled and return to their default status after the machine completes the job in progress 42
- Your machine provides the following options to customize your fax jobs use the menu button to access the options for information about changing the default fax settings refer to fax setup on page 140 42
- Feature description options 43
- Feature description options 44
- Delayed start 45
- Multi send 45
- Using fax send options 45
- Adding documents to a delayed fax 46
- Canceling a delayed fax 46
- Priority send 46
- Forwarding received faxes 48
- Forwarding sent faxes 48
- Using fax forward 48
- Deactivating fax forward 49
- Activating secure receive 50
- Deactivating secure receiving mode 50
- Printing secure faxes 50
- Using secure receive 50
- Address book 51
- Editing speed dial numbers 51
- Registering a speed dial number 51
- Speed dial numbers 51
- Using speed dial numbers 51
- Editing a group dial number 52
- Group dial numbers 52
- Registering a group dial number 52
- Deleting an address book entry 53
- Using group dial numbers 53
- Printing the address book 54
- Fax from pc 55
- Manual receive 56
- Receiving faxes 56
- Using an answering machine 56
- Using drpd mode 56
- Receiving faxes in memory 57
- Introduction 60
- Scanning methods 60
- Document feeder 61
- Load the documents 61
- Scan procedure 61
- Document glass 62
- Scan to local pc 62
- Scan to usb 62
- Select the scan destination 62
- Scan to ftp 63
- Scan to network pc 63
- Scan to smb 63
- Select the features 64
- Check the job status 65
- Start the job 65
- Stop the job 65
- Feature description options 66
- Scan options 66
- Select output color to produce black and white grayscale or color output 66
- Your machine provides the following options to customize your scan jobs use the menu button to access the options for information about changing the default scan settings refer to scan defaults on page 145 66
- Feature description options 67
- Scan using twain 68
- Scan using wia driver 69
- Network scan manager 70
- Preferences tab 70
- Scan destination 70
- Scan property 70
- Macintosh scanning 71
- Scanning with usb connection 71
- Job type settings 72
- Linux scanning 72
- Scanning 72
- Deleting a job type setting 73
- Saving a new job type setting 73
- Using the image manager 73
- For further details about the image manager application refer to the on screen help 74
- Tools name function 74
- E mail 75
- Document feeder 76
- E mail procedure 76
- Load the documents 76
- Document glass 77
- Enter the e mail address 77
- Select the features 78
- Start the job 78
- Check the job status 79
- Stop the e mail job 79
- E mail options 80
- Feature description options 80
- Your machine provides the following options to customize your e mail jobs use the menu button to access the options for information about changing the default e mail settings refer to e mail defaults on page 138 80
- Feature description options 81
- Address book 82
- Individual 82
- Store on local machine local address book 82
- Printing the local address book 83
- Searching the address book 83
- Smart key addresses 84
- Using smart key addresses 84
- Install printer software 86
- Local printer 86
- Printing using windows 86
- Networked printer 87
- Print procedure 89
- Basic tab 90
- Double sided printing 90
- Layout options 90
- Orientation 90
- Quality 90
- Copies 91
- Paper options 91
- Paper tab 91
- Scaling options 91
- Advanced tab 92
- Font text 92
- Graphics tab 92
- Toner save 92
- Watermark 92
- Overlay 93
- Advanced 94
- Job settings 94
- Output options 94
- This tab provides version and copyright information and a link to the xerox website 95
- Xerox tab 95
- Changing printer settings 96
- Graphics 96
- Layout 96
- Printing a document 96
- Printing using macintosh 96
- Resolution 96
- Printer features 97
- Printing multiple pages on one sheet 97
- Toner save mode 97
- Two sided printing 97
- Configuring printer properties 99
- Printing files 99
- Printing from applications 99
- Printing using linux 99
- Usb port 101
- Inserting the usb memory device 102
- Scanning to usb memory device 103
- After scanning is complete you can remove the usb memory device from the machine 104
- Printing from usb memory device 105
- Deleting an image file 106
- Formatting a usb memory device 106
- Managing usb memory 106
- Viewing the usb memory status 106
- Centreware internet services 107
- Using centreware internet services 108
- Welcome 109
- General status 110
- Smart esolutions 110
- Status 110
- Supplies 111
- File download 113
- Print configuration pages 113
- Properties 114
- Support 115
- Paper and media 117
- Loading paper 118
- Loading the paper trays 118
- Preparing paper for loading 118
- Using the bypass tray 119
- Envelope mode 120
- Loading the bypass tray 120
- Setting paper size and type 122
- Setting the paper size 122
- Setting the paper source 122
- Setting the paper type 122
- Media guidelines 124
- Media specifications 124
- Bypass tray 125
- Media types 125
- The media types are shown in the printing preferences this paper type option allows you to set the type of paper to be loaded in the tray 125
- The table below shows the media types supported for each tray 125
- Types supported weights tray 1 tray 2 optional 125
- Machine status and setups 127
- Accessing the setup options 128
- Machine status menu 128
- Feature option option settings 129
- Feature option option settings 130
- Feature option option settings 131
- Feature option option settings 132
- Feature option option settings 133
- Information pages 134
- Option description settings 134
- Press machine status on the control panel 2 press the up down arrows to highlight information pages and press ok the following information pages options and settings are available 134
- Option description settings 135
- Press the up down arrows to highlight the option required and press ok 4 press the up down arrows to highlight the setting required and press ok to save the selection 5 continue printing information pages as required then press stop to return to ready mode 135
- Copy defaults 136
- Note indicates the factory default setting 136
- Option description settings 136
- The copy options including lighten darken original type collation and number of copies can be set to those most frequently used when you copy a document the default settings are used unless they have been changed for the current job to access the options 1 press machine status on the control panel 2 press the up down arrows to highlight copy defaults and press ok 3 enter the administrator s password using the keypad refer to accessing the setup options on page 128 for instructions the following copy defaults options and settings are available 136
- Option description settings 137
- Press the up down arrows to highlight the option required and press ok 5 press the up down arrows to highlight the setting required or enter the correct information using the keypad 6 press ok to save the selection 7 continue customizing the copy defaults as required then press stop to return to ready mode 137
- E mail defaults 138
- Note indicates the factory default setting 138
- Option description settings 138
- The e mail options including file format original type output color and resolution can be set to those most frequently used when you e mail a document the default settings are used unless they have been changed for the current job 1 press machine status on the control panel 2 press the up down arrows to highlight e mail defaults and press ok 3 enter the administrator s password using the keypad refer to accessing the setup options on page 128 for instructions the following e mail default options and settings are available 138
- Option description settings 139
- Press the up down arrows to highlight the option required and press ok 5 press the up down arrows to highlight the setting required and press ok to save the selection 6 continue customizing the e mail defaults as required then press stop to return to ready mode 139
- Enable disable 140
- Fax setup 140
- Sending 140
- Option description settings 141
- Press machine status on the control panel 2 press the up down arrows to highlight fax setup and press ok 3 enter the administrator s password using the keypad refer to accessing the setup options on page 128 for instructions 141
- Press the up down arrows to highlight the option required and press ok 6 press the up down arrows to highlight the setting required or enter the correct information using the keypad 7 press ok to save the selection 8 continue customizing the sending options as required then press stop to return to ready mode 141
- Receiving 141
- Note indicates the factory default setting 142
- Option description settings 142
- Press the up down arrows to highlight receiving and press ok the following receiving options and settings are available 142
- Setting up drpd mode 143
- Auto report 144
- Defaults 144
- Note indicates the factory default setting 145
- Option description settings 145
- Scan defaults 145
- The scan options including file format output color and resolution can be set to those most frequently used for the following scan services scan to usb scan to ftp scan to smb 145
- When you scan a document the default settings are used unless they have been changed for the current job 1 press machine status on the control panel 2 press the up down arrows to highlight scan defaults and press ok 3 enter the administrator s password using the keypad refer to accessing the setup options on page 128 for instructions 4 press the up down arrows to highlight usb defaults ftp defaults or smb defaults and press ok the following scan defaults options and settings are available 145
- Option description settings 146
- Press the up down arrows to highlight the option required and press ok 6 press the up down arrows to highlight the setting required and press ok to save the selection 7 continue customizing the scan defaults as required then press stop to return to ready mode 146
- Machine settings 147
- Note indicates the factory default setting 147
- Option description settings 147
- Press machine status on the control panel 2 press the up down arrows to highlight system setup and press ok 3 enter the administrator s password using the keypad refer to accessing the setup options on page 128 for instructions 4 press the up down arrows to highlight machine settings and press ok the following machine settings options and settings are available 147
- System setup 147
- System setup options enable you to customize settings which are specific to the machine such as date time and power save 147
- Option description settings 148
- After loading paper in the paper tray set the paper size and type using the control panel these settings will apply to copy and fax modes 1 press machine status on the control panel 2 press the up down arrows to highlight system setup and press ok 3 enter the administrator s password using the keypad refer to accessing the setup options on page 128 for instructions 4 press the up down arrows to highlight paper settings and press ok 149
- Option description settings 149
- Paper settings 149
- Press the up down arrows to highlight the option required and press ok 6 press the up down arrows to highlight the setting required or enter the correct information using the keypad 7 press ok to save the selection 8 continue customizing the machine settings as required then press stop to return to ready mode 149
- Note indicates the factory default setting 150
- Option description settings 150
- The following paper settings options and settings are available 150
- Note indicates the factory default setting 151
- Option description settings 151
- Press machine status on the control panel 2 press the up down arrows to highlight system setup and press ok 3 enter the administrator s password using the keypad refer to accessing the setup options on page 128 for instructions 4 press the up down arrows to highlight sound settings and press ok the following sound settings options and settings are available 151
- Press the up down arrows to highlight the option required and press ok 6 press the up down arrows to highlight the setting required and press ok to save the selection 151
- Press the up down arrows to highlight the option required and press ok 6 press the up down arrows to highlight the setting required or enter the correct information using the keypad 7 press ok to save the selection 8 continue customizing the paper settings options as required then press stop to return to ready mode 151
- Sound settings 151
- Clear settings 152
- Maintenance 152
- Option description settings 153
- Press the up down arrows to highlight the option required and press ok 6 press the up down arrows to highlight yes to clear the settings back to factory defaults or no to keep the settings programmed press ok 7 press stop to return to ready mode 153
- The following clear settings options and settings are available 153
- Network settings 154
- General care and troubleshooting 155
- Customer replaceable unit 156
- General care 156
- Storage and handling 156
- Replacing the print cartridge 157
- Checking the supplies life 158
- Cleaning the machine 158
- Control panel document feeder and output tray 159
- Document glass and constant velocity transport cvt glass 159
- Internal areas 159
- Moving the machine 160
- Troubleshooting 161
- Redistributing toner 162
- Document feeder jams 163
- Paper jams 164
- Tips for avoiding paper curls 164
- Tips for avoiding paper jams 164
- Optional tray 2 165
- Tray 1 165
- Bypass tray 166
- Inside the machine 166
- Output area 166
- Duplex unit area 168
- Error messages 169
- Message meaning suggested solutions 169
- Note xxx indicates the media type zzz indicates the paper size yyy indicates the tray 169
- Use the following information to solve problems on the machine some messages may not appear in the display depending on options or models 169
- Message meaning suggested solutions 170
- Message meaning suggested solutions 171
- Message meaning suggested solutions 172
- Condition suggested solutions 173
- Message meaning suggested solutions 173
- Paper feeding problems 173
- The following chart lists some conditions that may occur and the recommended solutions follow the suggested solutions until the problem is corrected if the problem persists call for service 173
- Condition suggested solutions 174
- Condition possible cause suggested solutions 175
- Printing problems 175
- Condition possible cause suggested solutions 176
- Common postscript problems 177
- Condition possible cause suggested solutions 177
- Problem possible cause solution 177
- The following situations are ps language specific and may occur when several printer languages are used 177
- Common windows problems 178
- Condition suggested solutions 178
- Note refer to the microsoft windows user guide supplied with your computer for further information on windows error messages 178
- Problem possible cause solution 178
- Common linux problems 179
- Condition suggested solutions 179
- Condition suggested solutions 180
- Note refer to the linux user guide supplied with your computer for further information on linux error messages 180
- Common macintosh problems 181
- Condition suggested solutions 181
- Note refer to the macintosh user guide supplied with your computer for further information on macintosh error messages 181
- A a b b c a a b b c a a b b c a a b b c a a b b c 182
- A a b b c c a a b b c c a a b b c c a a b b c c a a b b c c 182
- Condition suggested solutions 182
- If the inside of the machine is dirty or paper has been loaded improperly there might be a reduction in print quality see the table below to clear the problem 182
- Printing quality problems 182
- Condition suggested solutions 183
- A a b b c a a b b c a a b b c a a b b c c a a b b c c 184
- Condition suggested solutions 184
- A a b b c a a b b c a a b b c a a b b c a a b b c 185
- Condition suggested solutions 185
- Condition suggested solutions 186
- Copying problems 186
- Condition suggested solutions 187
- Scanning problems 187
- Condition suggested solutions 188
- Fax problems 188
- Condition suggested solutions 189
- Further assistance 190
- Locating the serial number 190
- Printing a machine report 190
- Xerox support center 190
- Specifications 191
- Feature specification 192
- Machine configurations 192
- Machine specifications 192
- Bypass tray 193
- Feature specification 193
- Note the paper stack height must not exceed 0 10 mm 193
- Paper supply 193
- Trays 1 2 193
- Document feeder 194
- Feature specification 194
- Output modules 194
- Output tray 194
- Electrical specifications 195
- Feature specification 195
- Fax feature 196
- Feature specification 196
- Feature specifications 196
- Print feature 196
- Feature specification 197
- Scan feature 197
- Safety 199
- Notices and safety 200
- Safety labels and symbols 201
- Electrical supply 202
- Operational safety information 202
- Power cord electrical safety 202
- Power outlet electrical safety 202
- Device safety 203
- Laser safety information 203
- Disconnect device 204
- Emergency power off 204
- Ozone safety information 204
- Consumables information 205
- Maintenance information 205
- Product safety certification 205
- Basic regulations 206
- Canada regulations 206
- United states fcc regulations 206
- European union 207
- Turkey rohs regulation 207
- Copy regulations 208
- United states 208
- Canada 210
- Other countries 210
- Data coupler information 211
- Fax regulations 211
- Fax send header requirements 211
- United states 211
- Canada 213
- Europe 213
- Radio equipment telecommunications terminal equipment directive 213
- Material safety data 214
- Product recycling and disposal 215
- Usa canada 215
- European union 216
- Weee directive 2002 96 ec 216
- All markets 217
- Energy program compliance 217
- Energy star 217
- Eh s contact information 218
- Numerics 219
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