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Konica Minolta bizhub 162fR [128/172] Using the automatic document feeder

Using internet faxing operations

6-4 SU-502

6.1 Procedure for sending internet faxes

6.1.1 Using the automatic document feeder

How to use the automatic document feeder

1 Press the [Fax] key.

The machine switches to fax mode,

and the fax screen appears.

2 Place the document to be scanned in

the automatic document feeder.

– Adjust the guides to the size of

the document.

– Load the document with the sur-

face to be scanned face up.

3 If necessary, adjust the fax resolution setting (p. 6-8).

4 Press the [123/ABC] key.

bizhub160_su502.book Page 4 Tuesday, May 17, 2005 8:19 AM

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Su 502 1
Contents 5
Introduction 5
Overview 5
Getting ready 6
Using scan to e mail operations 7
Using internet faxing operations 8
Using scan to server ftp operations 8
Appendix 9
Checking the transmission reception results 9
Direct fax transmission 9
Operation error messages 9
Introduction 13
Trademark acknowledgements 13
Welcome 13
About pagescope web connection 14
Overview 17
Scan to e mail 17
Scan to server ftp 18
In addition the system can be set to send to as many as 10 specified recip ients a notification of the ftp server address where the data was uploaded 19
Overview 19
Su 502 2 5 19
Internet faxing 20
Direct fax transmission 21
8 su 502 22
Functions available when the scanner unit is installed 22
Note tcp ip connections must be enabled in order to use the internet fax or network scanning functions 22
Overview 22
System requirements 22
The following system environment is required in order to use the internet fax or network scanning functions 22
The machine must be connected to a phone line in order to use functions that require a phone line connection 22
Bizhub 160 161 control panel parts and their functions 23
Names of control panel parts and their functions 23
Overview 23
Su 502 2 9 23
10 su 502 24
17 19 15 24
9 6 12 24
Overview 24
10 12 13 14 25
Bizhub 162 210 control panel parts and their functions 25
Overview 25
Su 502 2 11 25
12 su 502 26
Overview 26
29 30 31 27
Overview 27
Su 502 2 13 27
14 su 502 28
About the display 28
Overview 28
Symbol list 28
Entering text characters 29
For fax number and e mail address input 29
Key operation 29
Overview 29
Press the 123 abc key to switch the input mode of the 10 key pad between numbers and letters symbols 29
Su 502 2 15 29
The 10 key pad can be used to enter numbers text and symbols 29
The following lists show the characters available with each key of the 10 key pad 29
This section describes how to enter text characters when registering a des tination or when entering names for example for one touch dial keys 29
When entering letters or symbols a appears in the display 29
When entering numbers 1 appears in the display 29
16 su 502 30
For recipient names inch models 30
For recipient names metric models 30
Overview 30
Overview 31
Su 502 2 17 31
Text entry example 31
The current cursor _ position blinks alternately with the character at that po sition 31
To enter the name nj office 31
Notes on entering and correcting text input 32
Using pagescope web connection 33
What is pagescope web connection 33
When using pagescope web connection 33
Accessing pagescope web connection 35
How to access pagescope web connection 35
System requirements 35
Using pagescope web connection 35
22 su 502 36
About the screen layout 36
Note screen images used in this manual may differ from the actual screen dis play they are also subject to change without notice 36
Overview 36
The following screen appears when you access pagescope web connec tion 36
Logging in as an administrator 37
Logging in to administrator mode 37
Connecting the lan cable 41
Connecting to a lan network 41
Getting ready 41
4 su 502 42
About the leds 42
Getting ready 42
Depending on the network environment in which the machine is located there may be some restrictions on the network functions that the machine can use specify the network settings to suit the functions and environment required for your configuration 43
Getting ready 43
Network settings 43
Quick overview of the network settings 43
Su 502 3 5 43
The network settings can be specified from the control panel of the machine or using the administrator mode of pagescope web connection 43
6 su 502 44
Getting ready 44
Getting ready 45
Su 502 3 7 45
8 su 502 46
Getting ready 46
Getting ready 47
Su 502 3 9 47
Specifying network settings network setting menu 48
Specifying network settings using the control panel 48
Setting the ip address 49
Specifying the subnet mask 51
Specifying the default gateway 52
Specifying the dns configuration 53
Specifying the gateway transmission setting 54
Specifying the e mail settings e mail setting 1 menu 55
Registering the sender s name 56
Registering the e mail address of the sender 57
Specifying the smtp server address 57
Specifying the smtp port number smtp port no function 58
Specifying the timeout period for the smtp server smtp timeout function 58
Specifying the default subject line 59
Specifying whether or not to insert a text description text insert function 59
Specifying other e mail settings e mail setting 2 menu 60
Specifying the pop3 server address 61
Specifying the pop3 port number pop3 port no function 62
Specifying the timeout period for the pop3 server pop3 timeout function 62
Specifying the pop3 account name 63
Specifying the pop3 password 63
Setting up auto reception 64
Specifying the address for result notifications 64
Specifying whether or not to print header information header print function 65
How to access pagescope web connection 66
Specifying network settings using pagescope web connection 66
Getting ready 67
Network tab 67
Su 502 3 29 67
Tcp ip configuration 67
30 su 502 68
Getting ready 68
Smtp configuration 68
Smtp pop3 configuration 68
Getting ready 69
Pop3 configuration 69
Su 502 3 31 69
32 su 502 70
Dns configuration 70
Ftp configuration 70
Ftp dns configuration 70
Getting ready 70
E mail setting 71
Fax configuration 71
Fax tab 71
Getting ready 71
Su 502 3 33 71
File destination setting 72
Scan tab 72
36 su 502 74
Account information 74
E mail notification 74
File destination 74
Getting ready 74
Adding destinations 75
Specifying the settings for a one touch dial key 75
Using the control panel to add addresses 75
Specifying the settings for a speed dial number 77
Specifying the settings for a group dial key 79
From the page displayed by clicking one touch dial setting in the menu on the fax tab one touch dial settings for the machine can be specified 81
Getting ready 81
Note ftp server addresses cannot be registered from this page register ftp server addresses from the scan tab for details refer to specifying the setting for speed dialing ftp server on page 3 52 81
Specifying settings for one touch dialing 81
Su 502 3 43 81
Using pagescope web connection to add addresses 81
Adding a new one touch dial setting 82
E mail destination 83
Enter the destination name and e mail address below e mail destina tion and then click the apply button 83
Getting ready 83
Su 502 3 45 83
46 su 502 84
From the page displayed by clicking speed dial setting in the menu on the fax tab speed dial settings for the machine can be specified 84
Getting ready 84
Note ftp server addresses cannot be registered from this page register ftp server addresses from the scan tab for details refer to specifying the setting for speed dialing ftp server on page 3 52 84
Specifying the settings for speed dialing 84
Adding a new speed dial setting 85
48 su 502 86
E mail destination 86
Enter the destination name and e mail address below e mail destina tion and then click the apply button 86
Getting ready 86
From the page displayed by clicking group dial setting in the menu on the fax tab group dial settings for the machine can be specified 87
Getting ready 87
Note ftp server addresses cannot be registered as a group 87
Specifying the settings for group dialing 87
Su 502 3 49 87
Adding a new group dial setting 88
Click the apply button 89
Getting ready 89
Su 502 3 51 89
52 su 502 90
From the page displayed by clicking file destination setting in the menu on the scan tab ftp servers can be specified for speed dial numbers on the machine 90
Getting ready 90
Specifying the setting for speed dialing ftp server 90
Adding a new speed dial ftp server setting 91
Account information 93
E mail notification 93
File destination 93
Getting ready 93
Su 502 3 55 93
56 su 502 94
Downloading and uploading the destination list 94
From the page displayed by clicking downloading uploading destination list in the menu on the fax tab you can export to a csv file the one touch dial and speed dial settings for destinations except ftp server destinations registered on the machine download you can also upload a csv file to the machine 94
Getting ready 94
Using scan to e mail operations 97
How to use the automatic document feeder 98
Transmission procedures 98
Using the automatic document feeder 98
How to use the original glass 101
Using the original glass 101
Changing the scan mode settings 104
How to change the scan mode settings 104
Changing the scanned image size 106
How to change the scanned image size 106
Specifying the default settings for the scan settings 107
Specifying the resolution 107
Specifying the data format 108
Specifying the encoding method 108
If memory becomes full while scanning 109
How to use one touch dial keys 110
Specifying the destination using one touch dial keys 110
Ho to use speed dial numbers 111
Specifying the destination using speed dial numbers 111
How to use group dial keys 112
Specifying the destination using group dial keys 112
How to use the phone book 113
Specifying the destination using the phone book 113
Searching the phone book 114
Using scan to server ftp operations 119
How to use the automatic document feeder 120
Procedure for scanning to a server 120
Using the automatic document feeder 120
How to use the original glass 122
Using the original glass 122
If memory becomes full while scanning 124
Using internet faxing operations 127
How to use the automatic document feeder 128
Procedure for sending internet faxes 128
Using the automatic document feeder 128
How to use the original glass 130
Using the original glass 130
Adjusting the fax resolution 132
Fax resolution settings 132
If memory becomes full while scanning 134
Sending a document to multiple destinations broad cast transmission 135
Sending a document to multiple destinations broadcast transmission 135
Specifying the destination using programmed dialing 135
How to use broadcast transmission 136
Using broadcast transmission 136
How to use timer transmission 138
Sending a document at a specified time timer trans mission 138
Sending a document at a specified time timer transmission 138
Using timer transmission 138
Cancelling a queued document 140
Cancelling deleting a document queued for timer transmission 140
How to cancel a queued document 140
Auto reception 142
Receiving internet faxes 142
Types of e mail messages that can be received 142
Checking e mail manually 143
Manual reception 143
Forwarding fax documents 145
How to use the forwarding function 145
Using the forwarding function 145
About unimessage pro i net portal 149
Direct fax transmission 149
Using unimessage pro i net portal 149
Checking the transmission reception results 153
Checking the transmission results 153
How to check transmission results 153
Common messages and their remedies 157
Operation error messages 157
Su 502 9 3 157
4 su 502 158
Operation error messages 158
Internet fax transmission 159
Operation error messages 159
Remedies for several possible problems are described below 159
Scan to e mail transmission 159
Su 502 9 5 159
Troubleshooting 159
6 su 502 160
Internet fax reception 160
Operation error messages 160
Direct fax transmission gateway tx 161
Operation error messages 161
Pagescope web connection 161
Su 502 9 7 161
8 su 502 162
Operation error messages 162
Appendix 165
Internet fax 165
Scan to e mail scan to server 165
Specifications 165
Su 502 10 3 165
Numerics 169

Konica Minolta bizhub 162fR [128/172] Using the automatic document feeder

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